Privacy Statement
This statement explains which personal data Gillebert Parts collects, what Gillebert Parts does with those data, and what rights you have as a data subject. As the data controller, Gillebert Parts is responsible for how your personal data are processed. We will treat your personal data at all times in accordance with the current legislation pertaining to personal data, including the European General Data Protection Regulation (GDPR) and the applicable telecommunications rules.
Gillebert Parts will not use your personal data for any other purposes than those described below or those that are compatible with the said purposes. Furthermore, your personal data are not kept longer than necessary for those purposes, unless we are legally required to keep your data for a longer period of time.
A. USE OF THE WEBSITE
Via our website www.gillebertparts.com (hereinafter referred to as the “Website”) we process certain personal data as explained below.
COOKIES. Gillebert Parts uses cookies on its Website. Cookies are simple, small files that are sent along with website pages and that your browser stores on your computer’s hard drive. The Website uses functional, analytical, and tracking cookies.
FUNCTIONAL COOKIES. Functional cookies are necessary for the website to work, and are used, for example, to remember your preference for a unit of measure, to determine whether you have accepted our terms and conditions, and to make our website work faster.
ANALYTICAL COOKIES. To measure the quality and effectiveness of the website, Gillebert Parts uses analytical cookies, such as Google Analytics cookies, to assess the quality and effectiveness of our Website. These cookies have minimal impact on your privacy. Gillebert Parts has signed a processor’s agreement with Google, ensuring that Google does not use the information obtained through these cookies for its own purposes and/or for other services. Additionally, we ensure the masking of the last digits of your IP address and have excluded the tracking of your online behavior.
TRACKING COOKIES. In addition, this website uses cookies that monitor your behavior on our website.
You can automatically refuse the use of these cookies (or delete all cookies) via your browser settings. However, this may limit the functionality and ease of use of the website.
CONTACT FORM. Gillebert Parts uses a contact form on its Website. You can use this form to contact one of our branches and/or subsidiaries via our Website. In this connection, we ask you to provide your first name, last name, email address, and company name. This information enables us to respond to your question or comment and provide an explicit answer.
NEWSLETTER. If you wish to be kept informed about Gillebert Parts' latest news, you can sign up for our newsletter via our Website. To ensure that you will not receive any unwanted mailings from Gillebert Parts, we will subsequently confirm your registration by email. Our newsletters keep you informed about our latest special offers, product developments, new products, and other developments within Gillebert Parts. To send out our newsletter, we need your email address. Although you are not obliged to provide your first name and, where applicable, your last name, we do ask that you provide them so we can address you personally in our newsletter. We will email you up to 24 updates per year. At the bottom of each newsletter, you have the option to unsubscribe from these emails, in which case we will remove your data from our mailing list promptly.
B. CONTACT WITH GILLEBERT PARTS
You can contact Gillebert Parts for various purposes by telephone, email, or letter. For instance, you might have questions or remarks, or you might want to request a quotation. In order to answer your request for information and depending on your question, we will need certain personal details. These are usually your name, full address, company name, telephone number, and email address.
C. CUSTOMERS
To draw up quotations, accept orders, and deliver products and services, Gillebert Parts needs your first and last names, company name, position within the company, Netherlands Trade Register number, full address, telephone number, and email address. If you are self-employed, we will process your personal data by requesting your VAT number. Quotations are sent out by email or by post. Gillebert Parts will also contact you by telephone to inform you about the sales process.
D. SUPPLIERS & DEALERS
We also process certain personal data of our supplier and dealer contacts, namely their first and last names, email addresses, and telephone numbers. We need these details to carry out agreements and to get in touch with those contacts quickly.
E. VISITORS ON THE PREMISES
To ensure the safety of visitors on Gillebert Parts’ premises, we use camera images and visitor registration lists. The safety of Gillebert Parts’ visitors justifies these measures.
CAMERA IMAGES. Gillebert Parts’ premises are monitored by means of video surveillance to prevent crime and fraud. Consequently, you can be recorded when you visit our premises. This is clearly indicated at our sites. These camera images are kept no longer than 40 days after being recorded, except in the event of an incident. In that case, the relevant images are kept until the incident has been settled.
VISITOR REGISTRATION LISTS. A visitor registration list is kept to ensure that Gillebert Parts knows how many people (including visitors) are present on its premises at any point in time. All visitors must register their name, company name, telephone number, and arrival and departure times. In the event of an emergency situation, Gillebert Parts can check by means of this registration list which visitors are still present in the building or on the grounds. The registration lists are kept for one week.
F. JOB VACANCIES
Gillebert Parts has regular job vacancies. If you are looking for an interesting place to work, you can send your motivation letter and CV (possibly including your name, sex, date of birth, full address, and telephone number) by email or by post. We will assess on the basis of this information whether you are suitable for the relevant position. We also need to know what training you have received, courses you have attended, if you have had any work placements, the nature and content of your previous (or current) job, as well as information regarding the termination of your current employment.
During the course of our selection procedure, we will not share your information with other parties. Once the selection process has been completed, we will delete your personal data within four weeks after the close of the application procedure. We might wish to keep your CV in our system to keep you informed of any relevant job vacancies, in which case we will ask for your consent to do so. We will keep your personal data on record for up to 1 year.
G. SHARING DATA WITH THIRD PARTIES
In certain instances, Gillebert Parts will need to provide your personal data to other parties, for instance if required for an agreement, if it is legally required, if we have your consent to share your details, or if we have a legitimate interest to do so.
H. SECURITY
Gillebert Parts has taken appropriate measures to ensure that your personal data are treated in accordance with current legislation and that they are protected against unauthorized and unlawful processing, loss, destruction, and/or damage. For instance, we employ strict safety procedures to prevent unauthorized access to your personal data.
I. YOUR RIGHTS
To remain in control of your personal data, you have the right to request Gillebert Parts for access, correction, or removal of your personal data. Furthermore, you have the right to restrict or object to our processing of your personal data. You may also request us to hand over your personal data to you.
You have the right at all times to withdraw your consent for the processing of your personal data. We will then immediately cease to process any data that we process solely on the basis of your consent.
J. AMENDMENTS
Gillebert Parts may change this privacy statement at any time. We therefore advise you to visit this page on a regular basis. Should you have any questions in relation to this privacy statement or the processing of your personal data, please feel free to contact us at: info@gillebertparts.com.